BRAYTON PARISH COUNCIL
MINUTES OF MEETING HELD
ON 6TH JULY 2017
In attendance were 14 Residents from Meadowcroft and Mr Simon Middlebrook and Mr Miles Middlebrook on behalf of the Stanley Middlebrook Trust. They were all here to discuss the recently submitted application for 14 dwellings off Doncaster Road. The Chairman explained that Members have not yet seen the full plans and they will be reviewed later in the meeting. He also explained to the meeting the role of the Parish Council within the planning process and the need for Residents to submit their individual objections to Selby District Council. The Clerk took all the Residents email addresses and will keep them informed of further updates, including the chance to speak at the Planning Committee Meeting at District Council.
All residents decided to stay at the meeting to listen to proceedings.
Cr. Brian Cook gave his apologies due to holidays and Cr. Jude Thurlow gave his apologies as he had an hospital appointment. These were both accepted.
239.17 disclosure of Interests
To receive and disclose interest in matters to be considered at the meeting – in accordance with the National Code of Local Government Conduct. The Register of Members Interests was available throughout the meeting.
240.17 Minutes of Previous Meeting
The Minutes of the Meeting held on 1st June 2017 were agreed and signed as a true record.
241.17 MATTERS ARISING
Cr. I Chilvers reported that the Linden Homes have now made a proper entrance to their site on Barff Lane.
Cr. J Chilvers had asked the Police if Brayton could be visited by a speed van fitted with a camera. Unless the Police receive some ‘5 Alive’ forms from Residents they will not be able to visit the area.
As Residents of Meadowcroft had remained at the meeting, Planning was brought forward in the Agenda.
The Members of the Public present were thanked for attending then left the meeting. The Clerk will contact them with any updates we receive in connection with the Application.
242.17 REPORT FROM COUNTY COUNCILLOR
Cr. Cliff Lunn attended the meeting to report on current issues regarding Brayton.
He had been asked by a resident on the procedure for a Speed Activated Sign in the Parish – Hambleton had hired such a sign for two months at a cost of over £3500.
He had received an update regarding the Linden Homes development on Barff Lane:
‘During the course of June the air quality assessment I referred to in my last report was completed and returned to the Case Officer for the Barff Lane Application. The report we have provided does not indicate that development at the site would lead to any issues with air quality.
I understand that Planning Officers have requested an external report on any possible landscape impact from our second phase Application and that return of this report is still awaited. We have continued our discussions with North Yorkshire County Council Highways and are finalising with them an agreement about how we could contribute to improved pedestrian access from the site to Brayton Centre and make some contribution towards possible public transport improvements in the area, both of which are regarded as desirable by the Highways Authority. I am hopeful that we can conclude these discussions quickly and that will allow NYCC to complete their consultation response to the Case Officer. I believe that final responses from Landscape and Highways are the only outstanding matters where the Case Officer requires further information before being able to start writing up his report and confirm a Committee date at which the Application can be considered but as you would expect I am continuing to monitor public access in order that if any matters are raised, either by Consultees or local objectors which have not yet been responded to or answered within the planning documentation, I am able to provide further information. I will of course continue to keep you informed as the Application progresses, if there are any questions you have for me or indeed if you would welcome a meeting to discuss the Application I would be more than happy to arrange’.
Cr. Lunn now has a £5000 locality budget, there are new rules for claiming but the details of which will be sent to the Clerk who can forward this information to all local groups.
Cr. L Johnston asked if something could be done regarding the speed limit on Barff Lane and the 30MHP signs being moved further away from the new properties. Cr Lunn will visit the Highways Department tomorrow with this request.
243.17 REPORT FROM DISTRICT COUNCILLORS
Cr. Ian Chilvers had recently attended the Area 7 meeting. No one had been elected at that time, so all interested parties will have to attend the next meeting. The state of the road surface at Brayton Crossroads had been mentioned at this meeting. Residents of Holmefield Close had reported a broken drain – but this road is un-adopted so repairs are the responsibility of the property owners.
The Drax Power Station Meeting had been held last week, Coal as fuel will cease in 2020. Drax are changing their grant system for community projects, and there could be funding available for local groups. The Clerk will contact Drax for the full rules and regulations of this new scheme.
The Groundwork meeting was held today, and they have stated that they will supply and plant trees on any Parish Council land. This was discussed and the possibility of replanting some hedgerows in Brayton was considered. Cr. V Griffiths requested that some trees be planted near St Wilfrids car park to stop access from the Foxhill Lane fields – the site will be visited over the next few days.
244.17 COOPTION OF NEW MEMBERS
Mr Howard Thompson had attended the last meeting and had shown an interest in joining. Unfortunately he has not replied to emails from the Clerk and was not in attendance this evening. Therefore there could still be two vacancies on the Parish Council.
245.17 CLERKS REPORT
Village Green Road The Clerk had arranged with Mr Don Amos to have this area re-surfaced. Sadly, Mr Amos has passed away so new arrangements will have to be made. All the drains on this road need clearing and this will be completed over the summer holidays.
246.17 TRAFFIC ISSUES AND PARKING
No information had been received from Gary Lumb regarding a traffic count in Brayton. The Clerk will ask Cr. Cook if he has received any data from the Highways Department.
The Village Orderly continues to work an extra three hours per week to clear litter from Barff Lane, Brayton Lane and Foxhill Lane areas.
‘FINANCE – The Centre remains in the black which has got to be good. I will attach a copy of the summary for the first six months of this financial year
YOUTHS - There has been a few incidents at the Centre with the older youths. The Centre is working with the police to help reduce the problems. To clarify about the locking of the gate ….. the last user group is responsible for locking the gate when they leave the Centre of an evening. Committee members are keeping an eye on the gate to ensure it is being locked. I do feel that the Community Centre cannot be held responsible for what happens on the other side of the gate of an evening. It would also help the Centre to address any problems if we were informed of any complaints. I understand that there is just not a problem at the Centre but in Brayton as a whole with different incidents. There seems to be a different breed of youths (so to speak) that frequent the Centre younger ones and older ones. It is an ongoing battle at the present moment, well it seems that way. Monday morning (3rd July) when I arrived at the Centre some kind soul padlocked the handles of the main door together, yes they kindly attached the keys but had broken the shaft of the keys off. If the Parish Council could come up with some positive strategies to help combat/reduce incidents I would truly welcome there. At this time and moment all I can think of is padlocking the gate at 6pm Monday, Tuesday, Wednesday, Thursday and Friday and leaving it padlocked from 6pm – 7am the following morning and padlocked all weekend. The problem with that would be football and the larger user groups not having access to the car park.’
Members then discussed emails from the Police and Community Centre Manager regarding the recent problems at the Centre’s Car Park:
‘I have actually addressed the gate in my report to the Parish Council Meeting next week. The last user group of the evening is supposed to lock the gate after they have finished.
PCSO Rachel Thompson has also been contacted regarding these problems. She has been in contact with the resident who has complained and also sent warning letters to the named vehicles on the incident log. These letters – to the registered keeper of the cars – saying that if there are complaints about the vehicle at the Centre in the future, prosecution will be started.
This issue was discussed at length, and it was decided to monitor the situation for the time being.
During part of the meeting a leak had started through the Wilson Suite ceiling. Cr. L Johnston asked that the Parish Council contact the Management Committee asking that the roof be repaired as a matter of urgency. The amount of litter in the Centre Car Park was also mentioned.
The last CEF meeting was held on 5th July – Cr. Ian Chilvers is now the Chairman of this group. The next meeting is to be held on 13th September – venue to be confirmed.
PCSO Rachel Thompson had replied to an email from the Clerk requesting an update on crime in Brayton:
‘Sorry I have not replied, I have been on leave. For your information there was an attempt burglary on Moss Green Lane last week, entry was not gained’.
An email had been received from the Community Speed Watch coordinator regarding this new initiative. CSW is a scheme that is being launched across North Yorkshire designed to support local communities and improve road safety. They are trying to set up a scheme in our area and require volunteers from local residents. This issue will be advertised in the hope that residents come forward to be part of this group.
Cr. J Chilvers asked if the Internal Audit had taken place, the Clerk had attended Mrs M Farman’s property in June to have this carried out and read out the report received:
Having completed the internal audit for Brayton Parish Council on 7th June 2017 in accordance with the ‘Governance and Accountability for Local Councils, 2016, Regulations’ and using the enclosed list of questions I would like to bring the following point to the council’s attention:
Once again, I would like to compliment your clerk on the accuracy and clarity of the accounts, the reconciliation and variance sheets and the knowledge and understanding she has of council procedures.
254.17 ITEMS FOR CIRCULATION
The Burial Board had recently met, and there were now plans to have signs erected on both A19 and Leeds Road showing the directions to the Cemetery. The precept will be raised by .02pence and a decision on the second phase of plots will be made shortly.
256.17 MINOR ISSUES AND ITEMS FOR THE NEXT AGENDA
Cr. Ian Chilvers updated the meeting on the potential new playing field near Barff Lane. He asked that the Clerk contact Drew Fussey at Selby District Council to formally request this field be changed for this use.
Cr. Ian Chilvers asked for news on the Neighbourhood Plan – the Clerk had met with Officers at Selby District Council and the consultation period should start shortly.
257.17 PRESS RELEASE
Items to be included in the News Bulletin for July will include Drax funding information, current vacancies and the Tesco vote for the Village Green Project.
258.17 DATE OF NEXT MEETING
THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON THURSDAY 7TH SEPTEMBER 2017 AT 7.00PM.
259.17 CLOSURE OF MEETING
The meeting was closed at 9.05pm